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AI-powered meeting assistant

Turn messy notes into professional emails

Record a meeting or paste your notes — AI extracts decisions, actions and risks, then generates a polished, ready-to-send email in seconds.

Start for free → See how it works

Free plan included. No credit card required.

NoteToMail
Your notes
Phase 1 delivery confirmed for May.
Emma to send updated proposal.
Approval needed before Friday.
Risk: timeline tight if sign-off delayed.
↓ AI analysis + email generation
Subject: Project Update — Phase 1 Delivery Hi Emma,

Phase 1 delivery is confirmed for May. Please send the updated proposal ahead of Friday's approval deadline.

⚠ Risk noted: timeline is tight if sign-off is delayed.
🧠 AI analysis ✓
🌍 40+ languages
🔒 Your notes are never stored
🇬🇧 UK GDPR compliant
🌍 Works in 40+ languages
⚡ Results in seconds
🎙 Voice recording included
How it works

Three steps to a perfect email

From rough notes to polished email in under 30 seconds.

01
📝

Add your notes

Paste typed notes, upload a transcript, or record directly in the app. Works in any language — NoteToMail handles the rest.

02
🧠

AI understands your meeting

Automatically extracts key takeaways, decisions made, action items with owners, risks and blockers — so nothing gets missed.

03
📧

Send with confidence

A polished, professional email is generated instantly. Edit, copy, or send directly to Gmail, Outlook or Yahoo — in one click.

Features

Everything you need, nothing you don't

Built for professionals who spend too much time writing follow-up emails.

🎙

Voice Recording

Record meetings directly in the app. Audio is transcribed automatically with speaker-level accuracy.

🧠

AI Analysis

Decisions, action items, risks and key takeaways are extracted automatically — no manual highlighting needed.

🌍

40+ Languages

Record or paste notes in any language. Output is generated in clear, professional English.

🔍

Ask My Notes

Ask questions about your meeting content. "What were the risks?" or "Who owns the budget task?" — answered instantly.

📧

One-click Send

Open your generated email directly in Gmail, Outlook or Yahoo. No copy-pasting required.

🔒

Privacy First

Your notes and recordings are never stored after processing. UK GDPR compliant. No data used for AI training.

Live example

See the transformation

Raw meeting notes become a structured, professional email.

Input — Meeting notes

Q2 review with Sarah and Tom.

Budget approved for new hire — Sarah to post job by end of month.
Website redesign delayed — Tom to chase agency Friday.
Risk: if agency misses deadline, launch slips to Q3.
Next meeting in 2 weeks.

→
Output — Generated email

Subject: Q2 Review — Actions & Next Steps

Hi Sarah, Tom,

Thanks for joining today's Q2 review. Here's a summary:

Decisions: Budget approved for new hire.
Action items:
• Sarah — Post job listing by end of month
• Tom — Chase agency by Friday

⚠ Risk: Agency delay may push launch to Q3.

Next meeting in 2 weeks. Please confirm actions at your earliest.

Pricing

Start free. Upgrade when you need more.

Simple, transparent pricing. Cancel anytime. No hidden fees.

Free
£0
forever
Try the basics — no credit card needed.
  • 30 transcription minutes / month
  • 100 AI emails / month
  • Voice recording
  • AI analysis
  • 40+ languages
Get started free
Pro Monthly
£13.99
per month
For professionals who meet regularly.
  • 3,000 transcription minutes / month
  • 5,000 AI emails / month
  • Everything in Free
  • Ask My Notes AI feature
  • Priority processing
  • Cancel anytime
Start Pro Monthly
Save 20% — Best value
Pro Annual
£139
per year (£11.58/mo)
Same great features, two months free.
  • Unlimited transcription minutes
  • Unlimited AI emails
  • Everything in Pro Monthly
  • Ask My Notes AI feature
  • Priority processing
  • Cancel anytime
Start Pro Annual

All plans include a 48-hour satisfaction guarantee. Subscriptions renew automatically. Cancel anytime before renewal.

FAQ

Common questions

Each time you click Generate Email, that counts as one AI email. Editing or copying the generated email does not use any additional credits.
Yes. You can record directly in the app using your microphone, or upload audio and video files. Recordings are transcribed automatically and transcription minutes are deducted from your plan allowance.
Yes. Your notes, recordings, and generated emails are processed to produce your results and are never stored after processing. We do not use your content to train AI models. NoteToMail is fully UK GDPR compliant.
NoteToMail supports over 40 languages for input — including English, French, Spanish, German, Hindi, Arabic, Mandarin and more. Output emails are currently generated in English.
Yes. You can cancel your subscription at any time from your dashboard. You keep Pro access until the end of your current billing period, then your account automatically moves to the Free plan. No partial refunds are issued.
We offer a 48-hour satisfaction guarantee. If you subscribed within the last 48 hours and have not meaningfully used the service, you can request a full refund from your dashboard. After 48 hours, all payments are non-refundable.
Yes. NoteToMail automatically detects whether your notes are from a business meeting or other content (lectures, training sessions, research notes, etc.) and adapts its analysis accordingly.

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Free plan included · No credit card required · Cancel anytime